Effective Date: August 01, 2024
Last Updated: August 01, 2024
Vanguard Synergies (“Vanguard Synergies,” “we,” “our,” or “us”) respects the privacy of our clients, prospective clients, website visitors, webinar participants, assessment participants, and other individuals who interact with our business. This Privacy Policy explains how we may collect, use, disclose, retain, and protect personal information in connection with our website, Talent Acquisition and workforce consulting services, digital resources, webinars, talent selection and assessment solutions, and related business activities.
By accessing our website or providing information to Vanguard Synergies, you acknowledge the practices described in this Privacy Policy.
This Privacy Policy applies to personal information collected through the Vanguard Synergies website and in connection with services and offerings that may include:
Certain consulting engagements, assessment platforms, or third-party services may be subject to additional privacy notices, contractual provisions, or provider policies.
The information Vanguard Synergies collects depends upon how an individual or organization interacts with us.
We may collect information such as:
We may collect information such as:
When Vanguard Synergies provides or facilitates talent selection, behavioral, leadership, or workforce assessment solutions, information may include assessment responses, scores, profiles, reports, behavioral information, job-related information, leadership information, development information, and related analytics.
Assessment information may be provided directly to Vanguard Synergies or processed through a third-party assessment provider or technology platform.
Where Vanguard Synergies processes assessment or employee information on behalf of a client organization, the client may determine the purposes for which the information is collected and used. Additional contractual and privacy requirements may therefore apply.
When purchasing downloadable resources, webinars, or other paid offerings, we may collect information associated with the transaction, including:
Payment card information may be processed directly by a third-party payment processor. Vanguard Synergies should not represent that it stores complete payment-card information unless its actual payment systems do so.
When registering for a Vanguard Workforce Forum webinar or other event, we may collect contact information, company information, registration details, attendance information, session interests, and other information necessary to administer the event.
Depending upon the technologies used on our website, certain information may be collected automatically, including:
The specific information collected will depend upon the website, analytics, security, and marketing technologies implemented by Vanguard Synergies.
Vanguard Synergies may use personal information to:
Vanguard Synergies does not intend to use personal information for purposes materially inconsistent with the reason it was collected without appropriate notice or authorization where required.
Assessment information requires particular care because it may contain detailed information about an individual's workplace characteristics, behaviors, motivations, leadership tendencies, development opportunities, or other job-related factors.
Vanguard Synergies may use assessment information to support authorized activities such as:
Assessment information should be used only for legitimate, authorized, and appropriate business purposes.
Vanguard Synergies does not recommend that an assessment result serve as the sole basis for an employment decision. Assessment information should be considered alongside other relevant job-related information and appropriate professional judgment.
Clients are responsible for determining that their use of assessment information complies with applicable employment, privacy, discrimination, accessibility, data-protection, and other legal requirements.
During consulting engagements, Vanguard Synergies may receive information relating to a client's employees, candidates, workforce, organizational structure, recruiting activity, compensation, succession planning, workforce capabilities, or other business matters.
Where Vanguard Synergies processes personal information on behalf of a client, the respective responsibilities of Vanguard Synergies and the client may be governed by the applicable consulting agreement, statement of work, data-processing agreement, confidentiality agreement, or other contractual terms.
Vanguard Synergies will use client-provided information for purposes consistent with the applicable engagement and authorized business requirements.
Our Approach to Data Privacy
Vanguard Synergies recognizes that Talent Acquisition and workforce consulting can involve confidential business information and personal information concerning candidates, employees, leaders, and other workforce participants.
We seek to collect and use information in a manner consistent with the purpose for which it is required and to limit access to individuals and service providers who require the information for legitimate business purposes.
Where appropriate to the nature of the engagement, Vanguard Synergies may work with clients to establish requirements concerning data access, confidentiality, information sharing, retention, and appropriate use.
Information Security. Vanguard Synergies uses reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information and our business operations to help protect information against unauthorized access, disclosure, alteration, misuse, loss, or destruction.
Depending upon the systems and services involved, safeguards may include measures relating to:
No electronic transmission, website, information system, or storage environment can be guaranteed to be completely secure. Accordingly, Vanguard Synergies cannot guarantee absolute security.
Data Minimization. Where practical, Vanguard Synergies seeks to collect and retain only the information reasonably necessary to provide services, fulfill legitimate business requirements, satisfy contractual obligations, and meet applicable legal requirements.
Vanguard Synergies does not sell personal information in exchange for money.
We may disclose information when reasonably necessary to operate our business or provide requested services, including to:
Service Providers. Technology, website hosting, payment processing, communications, analytics, webinar, assessment, cloud, professional-services, or other providers that support our operations.
Assessment Providers. Authorized assessment technology and methodology providers when necessary to administer assessments, generate reports, or provide associated analytics.
Client Organizations. Where an assessment or other workforce service is conducted on behalf of an employer or client organization, authorized results or information may be provided to designated representatives consistent with the engagement.
Professional Advisors. Attorneys, accountants, consultants, insurers, or other professional advisors when reasonably necessary.
Government or Legal Authorities. Where disclosure is required by applicable law, regulation, legal process, or valid governmental request.
Business Transactions. Information may be transferred in connection with a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, subject to applicable requirements.
We may also disclose information when reasonably necessary to protect Vanguard Synergies, our clients, users, systems, rights, property, or safety.
Vanguard Synergies may use third-party technologies to support website hosting, analytics, payments, webinars, assessments, communications, scheduling, document delivery, or other business functions.
These providers may process information according to their own terms and privacy practices. We encourage users to review applicable third-party privacy notices when interacting directly with those services.
Links to third-party websites do not mean Vanguard Synergies controls or assumes responsibility for their privacy or security practices.
The Vanguard Synergies website may use cookies and similar technologies to operate the website, remember preferences, understand website usage, improve performance, maintain security, and support analytics or marketing activities.
Depending upon applicable law and the technologies implemented, visitors may be provided with options for managing non-essential cookies or other tracking technologies.
Browser settings may also allow users to restrict or delete certain cookies. Disabling cookies may affect some website functionality.
Vanguard Synergies may use contact information to communicate about services, Executive Briefs and Insights, webinars, resources, events, or other relevant business information where permitted by law.
Recipients may opt out of promotional email communications by using the unsubscribe mechanism provided in the communication or by contacting Vanguard Synergies.
Opting out of promotional communications does not prevent us from sending necessary transactional, service-related, contractual, or administrative communications.
Vanguard Synergies retains personal information for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining business and transaction records, meeting contractual requirements, resolving disputes, protecting legitimate business interests, and complying with applicable legal obligations.
Retention periods may vary depending upon the type of information, nature of the engagement, contractual requirements, third-party platforms, and applicable law.
When information is no longer reasonably required, Vanguard Synergies may delete, anonymize, aggregate, or securely dispose of it consistent with applicable requirements and business practices.
Depending upon where an individual resides and applicable privacy law, individuals may have certain rights concerning their personal information, which could include the right to:
These rights are not absolute and may be subject to legal exceptions, identity verification, contractual requirements, or circumstances in which Vanguard Synergies processes information on behalf of a client.
Where Vanguard Synergies acts on behalf of an employer or other client, certain requests may need to be directed to that organization.
Vanguard Synergies' website and services are intended for businesses, professionals, and working-age individuals and are not directed toward children.
We do not knowingly seek to collect personal information from children through our general website or business services. If we learn that information has been collected from a child contrary to applicable requirements, we will take appropriate steps consistent with applicable law.
Vanguard Synergies may work with organizations, service providers, or technologies operating in different jurisdictions.
Where personal information is transferred or processed across jurisdictions, applicable contractual, legal, or technical safeguards may be used where required.
Organizations engaging Vanguard Synergies for services involving international workforce or candidate data should identify applicable jurisdictional requirements as part of the engagement.
Vanguard Synergies maintains processes intended to identify, evaluate, and respond to suspected security incidents involving information under our control.
If a security incident involving personal information requires notification under applicable law or contractual obligations, Vanguard Synergies will take reasonable steps to provide required notifications to affected parties, clients, regulators, or other appropriate entities within applicable timeframes.
For information processed through third-party platforms, incident response responsibilities may also be governed by the applicable provider's terms, security practices, and contractual obligations.
Users should not submit highly sensitive, confidential, proprietary, or legally privileged information through general website contact forms unless specifically requested by Vanguard Synergies through an appropriate process.
Clients should use designated methods established for consulting, workforce, candidate, employee, or assessment information when such methods are provided.
Vanguard Synergies may use technology-enabled tools in connection with business operations, analytics, Talent Acquisition, workforce consulting, or service delivery.
Where automated technologies or artificial intelligence are used in connection with employment-related information or decision support, their use should be subject to appropriate human oversight, business judgment, privacy considerations, and applicable legal requirements.
Vanguard Synergies does not recommend relying solely upon automated output to make significant employment decisions without appropriate review and consideration of relevant job-related information.
Vanguard Synergies may periodically update this Privacy Policy to reflect changes in our services, technology, business practices, legal requirements, or privacy practices.
Updates will be posted on this page and identified by the revised Last Updated date. Material changes may be communicated through additional methods when required by applicable law.
Questions about this Privacy Policy, our data practices, or applicable privacy requests may be directed to:
Vanguard Synergies
Strategic Talent Acquisition & Workforce Consulting
Website: www.vanguardsynergies.com
Privacy Contact: clientservices@vanguardsynergies.com
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